How to: Link Your Aruvo Account to RDP
🧾Summary
This article details the steps to link your RDP account to Aruvo.
🕐 When to Use This Guide
Follow the steps in this article when:
- You've configured your Aruvo account and added at least one property listing
- You need to connect your RDP account to Aruvo
✅ Before You Begin
Ensure you have the following ready to ensure an easy setup:
- Aruvo account - If you have not set up your account yet, follow the steps in this article to create and configure your account.
- Configure your branding and theme - If you have not completed these steps during initial account setup, follow the steps in this guide to configure your theme and branding.
✅ Benefits
Real-time guest sync: Automatically updates reservation information from RDP into Aruvo.
Effortless unit imports: Quickly pull in your properties/units from RDP.
Auto-updates – Stay worry-free with automatic data synchronization.
Streamlined personalization: Deliver a customized experience for guests without manual data entry.
Error reduction: Minimize human errors by syncing directly from RDP.
⚙️ Step-by-Step Setup
1. Open the web portal to Aruvo TV
If you have not created your Aruvo account yet, follow the steps to get started at How To: Create your Aruvo TV account.
2. Navigate to the "Integrations" tab
Click to select the "Integrations" option from the left-side menu.
3. Select the RDP PMS integration
Click the button to select the "RDP" option from the list.
Tip: Use the "Search" bar to type the name of your PMS and locate it quickly.
4. Enter integration details
Add your RDP account details in the provided fields, then click the "Link PMS" button to connect the integration:
- Integration Name: Enter a display name for your RDP integration.
Note that this does not need to match your RDP or Aruvo account names. Any display name that helps identify the integration at a glance will be perfect!
- Username or Login ID: User name/ Login ID for the RDP Account
- Password: Password for the RDP Account.
- RDP Server URL / API Endpoint URL
- Data Path
- Database ID
To get all this information, you will need to contact the RDP support team to enable third-party access to the RDP SOAP API and provide these details.
5. Integration Successful
After confirming the integration was linked successfully, you can import your property listing(s) from RDP automatically! Click the "Import Units from PMS" button to proceed with the import, or click the "I'll Do It Later" or "Close" button to skip this step.
Tip: We recommend to complete this setup here at this stage to have a easy setup.
6. Import Unit(s) from RDP
Please click on this option, "Import Units from PMS," to proceed with the import. The system will collect a list of all units that are set up on your RDP account.
- Click the check-box to select individual units to import, or use the "Select All" check-box to select all units.
- You can use the "Search Unit" button to search for a specific property listing.
- If you don't see a property that was recently added to RDP, click the "Re-Sync Units" button to refresh the list.
Important Note:
- The PMS Sync Status will be "Disabled" by default when you link a PMS Integration on the Aruvo Portal, Sync status should be enabled so that the stay details can sync to the respective property on the Aruvo Portal.
- You will be able to Import the units from the PMS even if the PMS Sync status is disabled. How to: Turn PMS Stay Syncing On and Off
When you've selected all of the properties that you want to import, click the "Import Units" button to add them to Aruvo.
When the import has completed, Aruvo will display a list of all units that were imported successfully. From here, you can click the "Go To Units Page" button to review the imported properties and edit any details for individual units if desired.
🛠️ Troubleshooting Errors When Linking to RDP
Invalid Credentials Error: Confirm you copied all credential details correctly from RDP.
Incorrect Data Path or Endpoint: Validate these values in your RDP configuration.
🛠️ Manage PMS Integration
Editing Integration Name
Follow the steps below to update the display name of a PMS integration:
-
Navigate to the Integrations Page in Aruvo.
- Locate the integration to be updated, and click the "Edit" button next to the integration name
- Enter the new display name in the "Integration Name" field, and click the "Save" button when finished.
Note: An integration's display name can be up to 100 characters.
Delete Integration
If needed, you can delete a PMS integration by following the steps below.
Important: Deleting a PMS integration is an irreversible action that results in the permanent loss of data. Aruvo strongly recommends not deleting an integration unless you are certain you no longer need it or its associated data.
- Navigate to the Integrations Page in Aruvo
- Locate the integration to be updated, and click the "Delete" button next to the integration name
- The system will pop up a warning message, noting that deleting the integration will stop the sync between Aruvo and RDP. Follow the steps to proceed with deletion.
- Click the check box to acknowledge "I understand that this action cannot be reversed".
- Type the word "Delete" into the provided field.
- Click "Delete Integration" to confirm and delete.
- The system will update with a success message after deletion is completed. Click the "OK" button to acknowledge and close the window.
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